Smarter Business

How To Choose the Best Copier for Your Business

Best Copier for your businessChoosing the best copier for your business used to be easy. Many years ago, a copier was fairly simple. It made copies and that was it. Today’s multi-function copiers, or MFPs, not only copy, but they can print, scan, and fax as well. They also have the capability to sort, staple, and even fold documents. There are a lot of choices to choose from when deciding what is right for you.

With all those options, how do you choose the best copier for your business?

It’s really not as difficult as it sounds. Here are the three main areas to consider.

  1. What Features Do You Need?
    What will be your MFP’s main purpose? Do you mainly copy or do you print from your computer as well? Do you or will you have an electronic document management system that requires scanning? Do you need color? What sizes of paper will you be using in your day to day workflow?
  2. Determine Your Volume.
    This can be a challenging question. How much paper do you produce on a daily basis? Is it consistent? Or do you have a large job at the end of every month? Could you redesign your workflow to use less paper by using a document management system?
  3. Think About Your Budget.
    There are many costs associated with running your business and you are always wanting the best value in all your expenditures. Is copying every document you produce the most cost effective method? Do you have several desktop printers that could be eliminated by moving those print jobs to a MFP?
    Think about the Total Cost of Ownership for your new MFP. Should you lease? What will be your Supply costs for the next 3-5 years?

These three areas are challenging but you don’t have to figure it out alone. Let our experienced team help you with a customized Business Workflow Analysis to determine what is the best fit for your business and make your business run smarter.

Click here to get your free Business Workflow Analysis


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